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Your job interview went well. You’re energized and excited about the new job opportunity. Your next step is to keep your name in front of the hiring manager and others involved in the interview process with a thank you note. It’s the best tool to reinforce your interest in the position, reiterate your strengths and offer new information that you may have neglected to mention during the interview process.

Here are some things to think about as you sit down to write your post-interview thank you note:

  • Everyone appreciates a thank you. Think broadly when you consider who you should thank after an interview. If you met with several people during the interview process, you should send each of them a note. It’s important to make sure the note is individualized for each recipient.
  • Send your note within 24 hours of the interview. The note should arrive while your interview is still fresh in their minds.
  • Thank you notes come in all forms: e-mail, handwritten or typed. Customize your letter to the culture of the company and the tone of the interview. If you feel the interviewer and company call for a formal business letter, send one. If your rapport with the interviewer dictates a more personal touch, a handwritten note is acceptable. If the company is making a decision quickly, then an email is fine followed by a copy of the letter sent via U.S. Mail.
  • Make a good impression. Carefully proof and edit your note and use high-quality stationery and matching envelopes. Keep the design simple and refrain from using paper with graphic embellishments such as flowers or pictures.
  • Keep your notes short and focused. The body of the letter should be no more than two paragraphs, with the first paragraph dedicated to appropriate thanks and conveying your enthusiasm for the job opportunity. The second paragraph can be used to review your qualifications, special skills and how you can contribute to the company’s success.
  • Close strong. Let the employer know she can contact you for further information and that you are looking forward to hearing from her. Also, provide a specific date for when you plan to follow up with a phone call. Close with “Respectfully” or “Sincerely,” and don’t forget to sign your letter.

The main goal of a thank you note is to move on to the next step in the interview process. Keep in mind that selling your skills and your expertise doesn’t end after the interview. A thank you note is your encore. Make it count.


By Lori Urias-Gehris